Top 10 Tools for an Organized Routine of a Developer

Being organized in one’s work is important not only for providing good results but also for one’s peace of mind. An organized person is more in control of their work, time, and life (why not), than someone who is not. 

Developers are no exception. In order to be productive at their work, they need to have an organized routine as well. 

If you are a developer looking for ways to organize your routine easily, there are luckily a number of tools that will help you take the matter into your hands.

What does an organized routine of a developer look like?

An organized developer is in control of their time and knows how to distribute it evenly in order to manage their work on time. Deadlines do not worry them, as they are confident in their workflow. 

If you have trouble meeting deadlines or organizing your work in general, here are the top 10 tools that will help you have an organized routine.

List of the tools:

  1. ClickUp
  2. WebWork Time Tracker
  3. Google Calendar
  4. Calendly
  5. Google Drive
  6. GitHub
  7. Zoho Projects
  8. Pomofocus
  9. Notion
  10. Squoosh – also has a WordPress plugin – 

These are the basic tools that will ensure your work process and routine are organized. 

Let’s take a look at each one separately.


An organized routine starts with an organized system of work. For that reason, it is essential to have a centralized and convenient place for tasks and other work-related activities. 

ClickUp is that place. 

It is a Project Management platform that has everything necessary for an organized work process. It has many types of features for managing work, collaborating, reporting, time management, and more. 

As a developer, you can organize all your tasks on ClickUp, record and share their progress, collaborate with colleagues, and more. 

Here are some of the features that developers will find most useful:

  • Organizational Structure
  • Workspace/Spaces/Folders/Lists
  • Project Statuses
  • Custom Fields
  • Task Dependencies
  • Time Estimates
  • Customizable Views
  • Git Integrations

If you are working in sprints, ClickUp has features tailored for them as well. With Sprints ClickUp and the Premium plan, other than the main functionalities of ClickUp, you can also get access to sprint points, sprint automation, and sprint widgets.

In order to enable sprints on ClickUp, 

  • Go to ClickApps
  • Search for Sprints
  • Click on it and Enable it

That’s it.


  • Free Forever
  • Unlimited – $9 per member/month
  • Business – $19 per member/month
  • Business Plus – $29 per member/month
  • Enterprise

WebWork Time Tracker

Time management is as important as project management. In fact, they are dependent on each other. For project management to be efficient, one needs to have good time management as well.      

WebWork is a time-tracking and remote employee monitoring tool that aims to improve time management and increase productivity levels. It has all types of features tailored for time tracking and time management, so that you can deal with time management issues once and for all. 

Moreover, in case you are a freelancer and are working on an hourly basis, on WebWork you can make your hours billable. The tracker will calculate how much you worked and earned accordingly. You can then create an invoice right inside WebWork and share it with your client.

The main features of WebWork are

  • Time Tracking with Screenshots
  • Billable hours and Invoices
  • Activity Level
  • App and Website Usage
  • Reports
  • Task Management
  • Team Chat
  • GPS Tracking

In other words, with WebWork, you can:

  • Track time
  • Measure productivity level
  • Monitor app and website usage
  • Manage attendance
  • Manage projects and tasks
  • Communicate and hold virtual meetings
  • Track employee geolocation
  • Get detailed reports


  • Free 14-day trial
  • Basic – $4.99 per user/month
  • Enterprise

Google Calendar

Time management is not complete without a good calendar. After all, a calendar shows you your time in an organized and concise way. You do not have to remember things, as your calendar does that for you.  

Calendars can be of great assistance to developers, as the latter may be too involved in work to remember meetings and other schedules. 

Google Calendar is without a doubt one of the greatest calendars. You can organize not only your schedule but also your to-do lists and get time insights. 

You can:

  • Add tasks and reminders
  • Create multiple calendars
  • Combine multiple calendars in a single view
  • Get time insights
  • Let others schedule appointments with you
  • Choose from RSVP options
  • Add your working location
  • Share your daily working hours

Pricing (for Google Workspace)

  • Free plan
  • Business Starter – $6 per user/month
  • Business Standard – $12 per user/month
  • Business Plus – $18 per user/month
  • Enterprise


As a developer, you are going to have to deal with online meetings and calls, no matter how much you want to avoid them. Moreover, you will also have to remember them. 

Luckily, there is a tool that simplifies the process of scheduling and sharing so that you don’t have to do that manually. 

It’s Calendly. 

Instead of sending emails back and forth figuring out who is available when, you simply share your availability with Calendly so that the other person can choose from there – that’s it. 

You can see all your meetings and planned calls neatly organized on the calendar.

In other words, with Calendly, you can:

  • Schedule meetings
  • Share your availability 
  • Send and get automated reminders


  • Free Plan with the basics
  • Essentials – $10 per seat/month
  • Professional – $15 per seat/month
  • Teams – $20 per seat/month
  • Enterprise for teams with 30+ members

Google Drive

As a developer, you are probably dealing with a big amount of files and data. You also need a place to store and access them whenever you need. 

Google Drive is the place. 

You can store your programming projects, documentation, and more and share them easily with anyone. 

Google Drive is highly useful not only for storing work files, but also personal. 

As it is a cloud-based storage, you can access your files from wherever you want. It is also much safer than keeping them in a physical storage, as the chance of damage is much lower. 

With Google Drive, you can:

  • Store files
  • Share files and folders with others
  • Access your files whenever and from wherever you want


  • For Personal – free – 15 GB
  • Business Standard – $12 per user/month – 2 TB per user


While Google Drive is great for storing and sharing files, GitHub is great for storing and managing your code. You can not only store it but also make changes to it and always go back to the previous versions. 

It is essentially a cloud-based repository that allows easy collaboration. You can create an online repository, invite someone else and develop together, while GitHub stores your files, both past, and present. Once you’re finished, you can combine your codes.

If you make your repository public, anyone else can join and add something to your project as well, if you give permission.

However, if you want to make it private and work with your team only, you can get GitHub’s paid plan and keep your repositories private. 

In other words, with GitHub, you can:

  • Create repositories, public and private
  • Collaborate
  • Work on someone else’s repository
  • Showcase your work on your profile


  • Free
  • Team – $4 per user/month
  • Enterprise – $21 per user/month

Zoho Projects

Managing projects and tasks easily and effectively is one of the most important aspects of a developer’s work process. 

A good project management tool will save you time and effort. It will also provide you with the features you need most so that you don’t have to use several tools. 

Zoho Projects is a project management software with all the necessary tools you’ll need for effective management.

One thing that sets Zoho Projects apart, is its issue management feature. You can add issues yourself or import them from other issue-tracking tools. Zoho Projects also allows you to fill in issue details and automatically notify the right people. 

Additionally, you can add custom workflows, and statuses and customize email templates. In order to keep the process transparent, you can create a Service Level Agreement so that the clients are notified of escalation levels.

With Zoho Projects, you can:

  • Track milestones
  • Manage dependencies
  • Automate workflows
  • Customize your work process
  • Collaborate
  • Integrate with other tools


  • 10-day free trial
  • Free Plan
  • Premium – $5 per user/month
  • Enterprise – $10 per user/month


Being able to stay focused is an important quality for a developer, just like for anyone else. It means not being easily distracted and being able to work even in a distracting environment. 

Luckily, the skill of concentration can be developed with the right technique and tools. 

Pomodoro is a concentration technique that implies working for 25 minutes, taking a 5-minute break, and so on. Of course, these time frames can be changed according to your preferences.

There is a digital tool specialized for the Pomodoro technique, called Pomofocus. It has a simple interface with the default 25-minutes timer and a Start button. Whenever you start your work, you hit Start. When the time is up, you get a notification to take a 5-minute break, then back to work. 

With Pomofocus, you can:

  • Stay concentrated for 25 minutes
  • Take regular breaks 
  • Write down your tasks for each work interval
  • Get reports


  • Free


Notion is the ultimate tool for organizing not only work but also personal projects the way you want. It has a user-friendly interface with ready-made templates and pages. You can either rename and change them or create yours. 

As a developer, you can create pages for your projects, and categorize them according to their completion stage and other statuses. 

To find what you need faster, you can use tags, customize the view, and more. 

Notion can be a combining place for your professional and personal activities. You can have work-related pages next to your reading list or daily to-do list.

If necessary, you can share your pages with others either by sharing the link or giving access to their email address.

In other words, with Notion, you can:

  • Create pages for different purposes
  • Plan your routine
  • Create documentation and other texts
  • Use tags and statuses for categorization
  • Share with others


  • Free
  • Plus – $10 per user/month
  • Business – $18 per user/month
  • Enterprise 


Creating a website that loads fast is one of the priorities of any developer. Images are one of the most common obstacles to loading speed. That’s why it is important to consider their size when adding them to the website. 

While you may most likely want to have high-quality pictures on your website, you should know that the higher the quality, the lower can be the speed of the website. 

However, it is possible to reduce the size but still keep the quality.  

Squoosh is a size-compressing tool that reduces image size in different formats. 

You simply need to add your image, choose the necessary format, the quality, and compress. 

But that’s not the end. 

In the Advanced Settings, you can also choose the color mode, smoothing level, and many more other features.

Moreover, with Squoosh, you don’t have to worry about privacy, as the “images never leave your device”, as claimed by Squoosh.

In other words, with Squoosh, you can:

  • Resize
  • Reduce palette
  • Choose formats such as OptiPNG, MozJPEG, and WebP


  • Free


Organization is important in any sphere, including IT. When you have an organized daily work routine, you are more likely to get things done on time, not worry about deadlines and reach your goals. 

In this article, we went through the top 10 tools for an organized routine of a developer. So, if you are a developer struggling to meet deadlines, or manage your work properly, start using these tools and you might feel an instant difference in your workflow. 

WebWork is the right solution for effective time management. ClickUp and Zoho Projects are great for project and task management. Google Calendar and Calendly are the solutions for quick and effortless scheduling. GitHub, Google Drive, and Notion are where you can collaborate with others, keep your files and plan your projects. Pomofocus will help you concentrate. And Squoosh will enable you to have high-quality pictures on your website that won’t affect the loading speed. 

Why don’t you give them a try now?

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